South East Chicago Commission and Special Services Area #61 released two requests for proposals for suppliers of accounting and auditing services.

Certified Public Accountant:

Scope of Services to be Provided

• Prepare monthly general ledger.
• Input monthly payroll register prepared by your payroll provider into the company’s general ledger system to record payroll and related fringe benefits.
• Add cash receipts posted in the general ledger and compare to bank account statements for the month to ensure all amounts received by bank are posted in the general ledger and vice versa.
• Ensure that cash disbursements posted by designee in the general ledger are correctly coded to a designated chart of accounts.
• Reconcile bank accounts monthly based only on information on bank statements (no inspection of canceled checks).
• Propose adjustments (subject to discussion and your approval) for cash receipts, payroll and other expenses in order that the monthly financial statements will be fairly stated.
• Prepare monthly financial statements consisting of a balance sheet, statement of income, and statement of cash flows.
• Prepare monthly Profit and Loss statement with comparisons of actual expenses (detail) to budget and resulting variances.
• Prepare and mail weekly accounts payable checks from submitted list.
• At the end of the year, inspect employee W-2 form and employer tax filings related payroll forms, prepared by the organization’s payroll service.
• At the end of the year, prepare the corporate tax returns for the Federal and State of Illinois.
• Any other duty or client request not specifically identified above may be performed upon request with the understanding that a separate bill will be due and payable for such service.
• Correspond with the designated audit firm to prepare the yearly audit.
• Meet with SECC Finance Committee 1x per month.
• Meet with SECC Executive Director, SSA Program Manager and Operations Manager 1x per month and prior to finance committees and/or Board meetings.
• Meet with SSA Commissioners in quarters two and four of the calendar year to provide a status update on financials and answer any specific inquiries regarding the financials.

Click to learn more and download the RFP.

 

Professional Auditor:

Scope of Services to be Provided

• Audits are to be conducted in accordance with generally accepted accounting principles (GAAP) that includes the following documents: Statement of Net Positions; Statement of Activities, and Changes in Fund Balances.
• Statement of Revenues and Expenditures: Budget and Actual Comparisons (period being audited compared to the previous year).
• Notes to the Financial Statements.
• Reconciliation of the Statement of Net Position.
• Reconciliation in Funds Balance to Statement of Activities.
• Summary Schedule of Findings.
• General expectations will be to have completed audit-ready for presentation within 30 days or less of days of the agreed-upon completion date.
• Responded will be available to present the final Audit report and findings to the Agency’s governing body.

Click to learn more and download the RFP.

Qualified, certified public accountants and professional auditors are asked to review and respond to the RFPs by August 30, 2024.

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Founded in 1952, the South East Chicago Commission (SECC) is a community-based not-for-profit organization focused on enhancing economic development in five neighborhoods on the south side of Chicago: Hyde Park, Woodlawn, Washington Park, Kenwood and Oakland.

Special Service Area #61 – Hyde Park (SSA #61) is a local tax district that funds expanded services and programs through a localized property tax levy within a specific footprint. The SSA provides enhanced services and programs specific to the area.